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- Division Assistant - Arts, Humanities, and Social Sciences DivisionScience, Technology, and Engineering, and Mathematics (STEM) Division
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Division Assistant
Arts, Humanities, and Social Sciences Division
Science, Technology, and Engineering, and Mathematics (STEM) Division
Internal Posting Closing Date: Tuesday, August 10, 2021, 5:00pm
External Posting Closing Date: Tuesday, August 31, 2021, 5:00pm*
* Please note that internal applications that meet all eligibility requirements and are received by 5:00pm on Tuesday, August 10, 2021 will be considered and reviewed. If the position is filled by an internal candidate, the external applications will not be considered. All external candidates will be informed of any status updates.
Full-Time Permanent 12-month position (1.0 FTE)
40 hours per week plus benefits
Classified Salary Schedule: $25.92 to 31.51 per hour
About Gavilan:
Located in the heart of California between San Jose and Monterey, Gavilan College's main campus in Gilroy serves a diverse student population in a beautiful, park-like setting. In addition, we have campus centers located in Hollister, San Martin, and South San Jose, which offer students a variety of courses and programs. Our community recently voted to pass Measure X, a bond to renovate the main campus and build a full-service campus in Hollister. Gavilan is proud to meet the needs of our growing community, offering high-quality education in more than 70 transfer-related fields and over 30 industry-relevant career pathways; in 2018-19, we awarded more than 500 Associate Degrees and more than 500 career education certificates.
Gavilan College, a Hispanic Serving Institution with a 62% Latinx student population, is committed to achieving educational equity for all students. We work to provide students with a rich and relevant learning experience that emphasizes student engagement in and out of the classroom, encouraging students of all ethnic and socioeconomic backgrounds to realize their goals and become socially responsible leaders. When you join our team at Gavilan College, you will become part of an innovative and equity-focused community that approaches higher education as a matter of social justice requiring broad collaboration among faculty, staff, administration, students, and community partners.
Gavilan College fosters justice, equity, diversity, and inclusion through its Principles of Community. As a member of the Gavilan College community, you will join us in valuing the worth and dignity of every person, the pursuit of truth, devotion to excellence, and the principles of democratic citizenship. All Gavilan employees strive to maintain these ideals in an environment of inclusiveness and mutual respect. We live these shared Principles of Community and work collaboratively to serve as a model of an exemplary, student-centered community-serving college.
Ideal Candidate:
Gavilan College is committed to recruiting individuals that embody our Principles of Community by:
The ideal candidate will be team oriented, intellectually curious, organized, and collegial. Furthermore, the ideal candidate will embrace all aspects of equity, diversity, inclusion, and anti-racism. The ideal candidate must also work well with the public and the students that we serve. The ideal candidate should also be innovative and not afraid to create opportunities for students who have been historically underserved.
Strong technical and communication skills are essential for this position. The ideal candidate will be able to work independently, multi-task, prioritize projects and manage time effectively while maintaining flexibility. The ideal candidate will ensure that students, faculty, and staff in the division have the support they need to meet their individual goals.
The Position:
Are you interested in creating an exceptional educational environment for students who are part of a dynamic, inclusive community? If you see yourself as a professional who empowers students of diverse backgrounds to reach their potential through innovative, structural change, we invite you to apply for the Division Assistant position. At Gavilan College, we welcome your commitment to fostering a learning environment where resources are devoted to developing opportunities for students to break barriers and thrive as scholars and community members.
Under general direction, the employee implements and coordinates office procedures and timelines in order to provide support for the Dean or Administrator overseeing various division services and programs. This position works with college faculty and other staff, students, vendors, other educational institutions, business and community representatives, regulatory and governmental agencies for the purpose of exchanging policy and procedural information. A high degree of independent judgment and creativity is required to resolve issues that may arise. Division Assistants can lead the work of other clerical staff, volunteers and student workers as assigned.
This class is distinguished from other administrative and secretarial jobs including Senior Departmental Assistant in that incumbents complete complex clerical work at the action level involved in providing major logistical and operational support for a multi-faceted division, including responsibility for office management and maintenance of division budgets with substantial grant funding. Other responsibilities at this level generally include coordinating with outside agencies; maintaining contracts, MOU's, or other agreements and monitoring compliance. Specific responsibilities vary depending on the divisions to which assigned.
Essential Duties:
The following duties are typical of those performed by employees in this job title; however, employees may perform other related duties, and not all duties listed are necessarily performed by each employee in the job title.
Minimum Qualifications:
Knowledge of:
Skill in:
Other Requirements:
Some positions in this class may be required to possess a valid California driver's license and have a satisfactory driving record.
Illustrative Education and Experience:
A typical way to obtain the above knowledge and skill is a combination of education and experience equivalent to:
Completion of Associate's Degree or equivalent and at least three years of experience in an administrative support position in an executive office; experience supporting a division with multiple departments and programs with substantial grant funding is preferred, experience in an educational institution is desirable.
Physical Characteristics:
Vision to read computer screens, and handwritten and printed documents; manual dexterity to operate keyboards and manipulate papers; speech and hearing to communicate in person and by telephone; bending and reaching to obtain or replace files and records. This work is performed indoors in a typical office setting.
The physical characteristics described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Application Process:
To be considered as an internal applicant for this excellent opportunity the following items are required to be received by CCC Registry no later than 5:00pm on Tuesday, August 10, 2021, through the CCC Registry website. Internal applicants must be current Gavilan employees in the same classification, for lateral transfer only.
To be considered as an external applicant for this excellent opportunity the following items are required to be received by CCC Registry no later than 5:00pm on Tuesday, August 31, 2021 through the CCC Registry website.
1. CCC Registry online application (all sections are required to be completed: Education, Employment History, Professional References, General Information, Diversity Statement). Apply at http://www.cccregistry.org*
2. Cover letter detailing qualifications and experience *
3. Resume *
4. Equal Opportunity Employer Survey (optional)
*Denotes application materials that are required for full consideration.
Please be aware, the District does not reimburse for expenses related to the recruitment process.
NON-DISCRIMINATION
Gavilan Joint Community College District is an Equal Opportunity Employer committed to nondiscrimination on the basis of ethnic group identification, race, color, language, accent, immigration status, ancestry, national origin, age, gender, gender identity, religion, sexual orientation, transgender, marital status, veteran status, medical condition, physical or mental disability and any other status protected by applicable federal and state laws. Applicants who require accommodations to complete the application or interview process, please contact the Human Resources Office at (408) 852-2823 for assistance.
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